ICRC Regional Delegation in Nairobi is recruiting an experienced, highly motivated and qualified person to fill the position of HR Payroll & Data Officer.
OVERALL RESPONSIBILITY
The HR Payroll & Data Officer works under the supervision of the Payroll & Data Team leader and is responsible for the payroll of 500-1000 staffs in different countries. The incumbent assumes key functions in the internal control of our payroll and is an expert with regards to tax and statutory. They are also proficient in HR Tools and data management, ensuring payroll operations run smoothly, data is accurately maintained, and compliance is achieved, contributing to the overall efficiency of the HR department.
TASKS AND RESPONSIBILITIES
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Accurately process employee payroll on a regular schedule, ensuring timely and correct payments.
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Manage deductions for taxes, benefits, and other withholdings.
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Ensure payroll complies with the specific tax laws and regulations.
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Prepare and submit payroll reports to management and other regulatory bodies.
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Maintain and update accurate employee records, including personal information, employment details, and compensation.
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Manage and update the Human Resources Information System (HRIS) with employee and position data as well as payroll information.
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Prepare and file all required payroll tax documents and ensure compliance with tax and social security regulations.
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Assist with payroll audits by providing necessary documentation and information.
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Stay informed about changes in payroll laws and regulations and implement necessary adjustments.
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Address employee questions and concerns regarding payroll, benefits, and deductions.
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Manage payroll and benefits for departing employees, ensuring final payments and necessary documentation are completed.
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Identify and implement improvements in payroll processing and HR data management.
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Utilize payroll systems to increase efficiency.
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Train HR staff and employees on payroll processes and the use of HRIS.
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Work closely with HR, finance, and other departments to ensure accurate and efficient payroll and data management.
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Assist in the development and implementation of payroll policies and procedures.
MINIMUM REQUIREMENTS AND COMPETENCIES
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University degree in Human Resource, Business Administration, Accounting or any other related field.
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HR professional certifications such as CHRP or a Higher Diploma in HR are required if the degree is not in HR or related field.
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At least 2-3 years’ in payroll management and HR information systems.
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Must have advanced skills in MS Excel.
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Experience in an international organization or NGO is an added advantage;
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Good knowledge of labour laws and the employment market;
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Excellent command of written and spoken English (Fluency of French is an added advantage);
APPLICATION
The interested candidates should fill in the application form by clicking the link below then submit their CV, motivation letter, including reference details on or before 02nd August 2024 at 4:30pm to ICRC Nairobi Delegation, HR Department via the email address provided below:
The reference HR Payroll & Data Officer must be stated in the application to be valid. If you do not fill out the required information as per the link provided or clearly state the position for which you are applying and attach the required certificates & other supporting documents, your application may not be considered. Only shortlisted candidates will be contacted.
Applicants must have the permanent right to work in Kenya.
ICRC does not charge a fee at any stage of the recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to ICRC HR Department through the recruitment contact.
ICRC is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.
In processing your personal data for recruitment purposes, we follow the information notice as explained HERE.