The Administrative Assistant provides all administrative support and shares pertinent information with all staff within the department on concerns related to Information Management aligned with the institutional guidelines. S/he liaises with the Information Management Officer of the delegation with regards to tools, best practices and support colleagues in the Protection department to implement ICRC protocol/guidelines related to both internal and external communication. S/he is responsible for providing quality administrative support to the entire Protection team.
MAIN RESPONSIBILITIES
- Independently drafts and finalizes correspondence, internal presentations, minutes of the meetings and other documents, and shares information among users.
- Imparts knowledge and ensures Protection staff are aware of ICRC rules regarding correspondence in compliance with the institutional guidelines and protocols.
- Provides administrative, reporting, and secretarial assistance to the Protection Team.
- Organizes internal meetings, external events (meetings, symposiums, workshops) and internal training sessions; liaises with external contacts such as service providers and follows up on expenses by ensuring invoices are followed up on.
- Acts as the Information Management Relay for the protection department in Manila.
- Supports in implementing information management projects.
- Applies information management instructions and ensures compliance with procedures, including in terms of user training for the protection staff both in Manila and in the sub-delegations when needed.
- Keeps digital and paper files up to date and ensures records are managed properly.
REQUIRED PROFILE
- University degree in business administration/business management or equivalent.
- At least 3 years of experience in a similar function.
- Good command of spoken and written English
- Strong interpersonal skills and the capacity to work effectively in a team.
- Strong organizational skills with the ability to multi-task and prioritize tasks.
WHAT WE OFFER
- An opportunity to join the world’s largest humanitarian organization
- Competitive salary and social benefits
- Professional development and benefits package
- A multicultural team of humanitarians
HOW TO APPLY
Qualified applicants are requested to submit their cover letter and resume via: https://smrtr.io/mfryt until 26 July 2024*.
Work location: 17F NEX Tower, 6786 Ayala Avenue, Legaspi Village, Makati City
Contract duration: Open-ended
Contract Start Date: August 2024
*Applications will be reviewed on an ongoing basis until the position is successfully filled.
The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates. Only short-listed candidates will be notified. A valid NBI clearance must be submitted once shortlisted.
To learn more about the ICRC in the Philippines, please visit our website and follow us on Facebook.
