Accounts Payable Analyst

• Internally, interacts with Process Lead, Team Lead, HQ unit, FSS_FIN_OPS units and with “clients” from other departments.
• Externally, interacts with banks and suppliers.
   

Main responsibilities

• Performs integrity checks of account balances made on a regular basis ad takes corrective measures
• Ensures accuracy and completeness of accounting transactions in accordance with financial procedures
• Keeps files up to date at all times and guarantees proper filing of relevant supporting documents for future reference, including audits.
• Supervises and participates in monthly and annual closing activities with limited guidance
• Provides support to other departments and responds to semi-routine and non-standard inquiries when necessary.
  Gives guidance to Accountant 1.
• Identifies anomalies or other issues and proposes solutions to his/her supervisor.

For the Accounts Payable Customer Administration and Vendor Management Team

• Ensure accuracy, completeness and timely recording of vendor data creation and modification.
• Act as focal person on vendor master data related inquiries raised by various units.
• Monitor all vendor creation and modification inquiries and provide necessary feedback.
• Perform review, processing, and follow-up of suppliers' reminders.
• Help in the planning, execution, and promotion of fraud-prevention activities in AP.
• Propose improvement of procedures
• Take over some tasks of the AP Process Lead when required
• Perform other related duties as assigned and in support to AP Team’s overall tasks.

For the Accounts Analysis and Reconciliation Team

• Performs the monthly reconciliation of Timeoff vs Strategic, ensuring that days earned and taken are recorded accurately, and prepares the corresponding adjustments.
• Performs control, reconciliation and monitoring of FD Insurance accounts.
• Liaises with the field the corrective actions for possible adjustment.
• Follow-up and investigate the long outstanding balances.
• Ensure that the balance per account schedule including stocks tallies with PeopleSoft balance.
• Suggests or pro-actively identifies necessary process improvements.
• Corresponds with both internal and external customers, responding promptly to requests.
• Coordinates/ escalates and resolves issues that impact the operations with the help of the management.
  Assists with internal and external audits. Identifies and brings to the attention of the management any internal control deficiencies.
   

• 2 years working experience in financial accounting and reconciliation
• Very good computer skills (Excel, Word) and good understanding in Peoplesoft
• Excellent verbal and written communications skills in English
• Strong analytical, problem-solving skills
• Strong planning and organizational skills
• Certified Public Accountant (CPA) is an advantage

• Dynamic and fast-growing organization
• Access to further in-house and/or external training
• Flexible work schedule
• Humanitarian endeavour and international environment
   

Qualified applicants are requested to submit their comprehensive and updated resume along with their motivation letter.

Only applications received through the career page link will be pre-screened/processed.

Deadline of application: 14 October 2024
Target Start Date: Immediately

Only short-listed candidates will be notified. This vacancy is open for Philippine residents only.